Asset Share Checklist

Share the right content in under 2 minutes

Use this quick checklist anytime you need to send a photo, video, or tour link to a planner.

Step 1: Start with Search

☐ Log into the Visiting Media platform
☐ Go to Asset Library
☐ Use search (room name, ballroom, meeting space, amenity)
☐ Apply filters if needed (space type, event type, category)

Tip: Don’t scroll endlessly. Search first. It’s faster.

Step 2: Preview Before You Share

☐ Open the asset preview
☐ Confirm it’s the correct space / angle
☐ Double-check branding and accuracy

Ask yourself:
Does this asset directly support the planner’s request?

Less is more. Send what’s relevant.

Step 3: Share with Purpose

☐ Click Share
☐ Copy link or send via email
☐ Add 1–2 lines of context in your email

Example:

“Here’s a closer look at our Grand Ballroom set for 250 guests. Let me know if you'd like a version with classroom layout.”

Context increases engagement.

Step 4: Confirm It Landed

☐ Ensure the link works before sending
☐ Follow up within 24–48 hours
☐ (Plus/Pro) Check Analytics before your call

Before your follow-up:

• Which assets did they view?
• How long did they spend?

Lead with insight, not guesswork.

When to Share a Single Asset

Use single asset sharing when:

✔ The planner asked about one specific space
✔ You’re answering a quick clarification
✔ You want to avoid overwhelming them
✔ You’re following up with one additional detail

If you’re responding to an RFP or multiple spaces are involved → use Builder instead.

Speed Rule

If it takes more than 2 minutes to find and share an asset:

• Use search differently
• Apply filters
• Ask CX for help

The platform is built for fast responses.