Hotel Indigo Integration Guide

Why Add Virtual Tours to Your Capacity Charts Help Planners Visualize Your Meeting Spaces 

Hotel Indigo properties can enhance their brand website's Capacity Charts by embedding immersive virtual tours that allow meeting planners to explore spaces directly from the events page. With the Visiting Media platform, you can add interactive tours to each meeting room listed in your capacity table, giving planners instant visual context alongside dimensions and capacity numbers.

Why Add Virtual Tours to Your Capacity Charts

Go Beyond Specs and Floor Plans
Help planners visualize the flow and layout of your meeting spaces. Virtual tours show what specifications and diagrams can't convey—natural light, ceiling height, room ambiance, and how spaces actually feel.

Accelerate Event Inquiries
With fewer questions and more clarity upfront, planners move faster from consideration to booking. When they can explore your ballroom or breakout spaces in 3D before reaching out, they arrive more confident and ready to commit.

Build Planner Confidence
Interactive tours provide transparency that builds trust. Planners can assess fit, visualize their event setup, and feel confident choosing your property over competitors who only offer static images.

Save Everyone Time
Virtual tours answer initial questions before they're asked—minimizing back-and-forth during early stages of the planning process and letting your team focus on qualified opportunities.

How to Add Virtual Tours to Your Capacity Chart

Step 1: Choose Your Assets

Select one immersive asset to link for each meeting space listed in your Capacity Chart:

Recommended content types:

• Enhanced 3D Models (preferred—let planners "walk through" the space)
• 360° Photos (offer realistic, detailed views)
• CGI Setups (show event layouts without staging during photoshoots)

Important: Only include spaces that appear in your Floor Plans or Capacity Chart to maintain consistency. 

Step 2: Embed Links Into Your Capacity Chart

Once your links are ready:

1. Open your Capacity Chart on your Events page
2. Add a new column with a call-to-action header like "Explore" or "Virtual Tour"
3. For each meeting room row, paste the corresponding asset link
4. Represent the link with a clear icon or label (e.g., "360°" or a VR icon)

Critical: Use pop-up modals to display tours. This keeps visitors on your website and ensures faster load times. Avoid opening new tabs or embedding tours directly on the page—these methods slow performance and disrupt engagement.

Note: Most websites only require a URL link to display content in a popup modal. If your site doesn't automatically convert links to popups, popup script code can be added manually.

Content That Drives Engagement

Content Type	Why It Works
Enhanced 3D Models	Let planners "walk through" meeting spaces virtually and assess room flow
360° Photos	Offer highly realistic, detailed views of spaces and different setups
CGI Setups	Visualize event layouts without staging during photoshoots

These formats help planners visualize your space, assess fit for their event, and move faster toward booking.

Placement Best Practices

Always use pop-up modals to keep visitors on your website. This ensures a faster, smoother experience and maintains engagement flow.

Use consistent, clear calls-to-action like "Take a Virtual Tour," "Explore Space," or "View 360°" to indicate interactivity.

Match your capacity chart exactly—only add tours for spaces that appear in your official floor plans and capacity tables.

Make Sure Your Tours Load Smoothly

Share this quick list of approved domains with your IT team to ensure your virtual tours display properly without being blocked by network filters:

Key domain: visitme.co (powers many tour links)

Find the complete domain allowlist here: Configure Domain Allowlist for Visiting Media

Need additional help? Contact our support team and we'll be happy to assist you.