Cvent Integration Guide

Stand out where planners are sourcing

Your Cvent Supplier Network listing reaches meeting planners actively searching for venues. By embedding immersive virtual tours directly in your Meeting Rooms/Floor Plans, Weblinks, and Venue Resources sections, you give planners instant visual context, helping them understand your space beyond specs and shortlist your venue faster.

This integration puts rich, interactive media right where planners make sourcing decisions, cutting through the noise and driving more qualified group inquiries.

What you'll accomplish

Help planners visualize layout, flow, and flexibility: Dynamic 3D tours show how your rooms connect and transform, giving planners a realistic feel for your event spaces that static photos and floor plans can't match.

Accelerate decision-making When planners can confidently envision their event in your space, you reduce back-and-forth questions and streamline the sourcing process.

Drive qualified group leads Planners who explore your virtual tour arrive more informed and excited—increasing the likelihood they'll inquire and book faster.

What you'll need

For Pro users:

• Access to the Visiting Media platform to create a custom tour
• 3D Models, 360° photos, CGI setups, and PDFs from your Asset Library

For Plus and Core users:

• One immersive asset (typically your most comprehensive 3D model of connected meeting space) 

All users need:

• Login credentials for your Cvent Supplier Network account and a Diamond tier listing

How to add your virtual tour

Create your tour (Pro users)

If you're using the Pro tier, create a multi-asset custom tour that aligns with the spaces featured on your Cvent listing:

1. Navigate to Builder and create a new custom tour
2. Add Meeting & Event Spaces content (focus on 360s, 3D Models, and CGI setups)
3. Arrange assets to match your narrative or key selling points
4. Title your tour: Distribution - Cvent Supplier Network - Virtual Tour
5. Open tour settings and disable Property Info Card and Digital Business Card
6. Save your tour and add the links to the Meeting Space/Floor Plans sections of the Cvent profile. 
7. Contact your Cvent representative to get your custom tour link added to the Weblinks section of your profile. 

Pro tip: Cvent lets you add multiple links. Consider creating additional tours focused on Banquet Menus or Meeting Planner Information to enhance your Cvent profile’s Venue Resources section. 

Select your asset (Plus and Core users)

Navigate to your Asset Library and choose one immersive asset that highlights your meeting and event spaces, typically your most comprehensive 3D model of the connected meeting space to add to your Meeting Spaces/Floor Plans, Weblinks, and Venue Resources sections of your Cvent profile. 

Optimize your tour settings (Pro only)

Before generating your link, adjust your tour settings for the cleanest planner experience:

• Menus: Hidden
• Property Info Card: Disabled
• Digital Business Card: Disabled

Embed on your Cvent listing

1. Log into your Cvent Supplier Network profile
2. Click Venue from the top navigation bar
3. Click Documents from the left menu
4. Click Add
5. Click Document Link
6. Enter the following information:
   • Name: Format as “Take a Virtual Tour”
   • URL: Paste your custom tour or asset link
   • File Category: Select Floor Plan for Meeting Spaces/Floor Plans section, and select Other for Venue Resources section of your profile. 
7. Check both boxes under Proposal Settings and Visibility Settings:
   • Make this document available in proposals created for this venue
   • Display in the Cvent Supplier Network
8. Click Save

Choose content that resonates with planners

3D Models
Let planners virtually walk through your meeting space and understand the layout firsthand.

360° Photos
Offer highly realistic, detailed views of spaces and various setup configurations.

CGI Setups
Show different event layouts without staging your room during the photoshoot.

Documents
Include banquet menus or meeting planner guides to give planners complete information in one place.

Ensure seamless performance

To make sure your virtual tours load quickly without being blocked by network filters, share the list of approved domains with your IT team. One key domain is https://visitme.co, which powers many of your tour links. View the full list of recommended domains.

Why this works

Meeting planners on Cvent evaluate dozens of venues during the sourcing process. A virtual tour gives you a competitive advantage by letting planners experience your space before they ever reach out, positioning your venue as the clear choice when they're ready to book.

Need additional help? Contact our support team and we'll be happy to assist you.