SendSites Integration Guide

Make your proposals stand out and close faster

SendSites gives you a powerful platform to create and send proposals to meeting planners. By embedding immersive virtual tours directly into your proposal templates, you transform standard presentations into engaging, interactive experiences that help planners visualize their event with confidence, accelerating decision-making and reducing the time spent shopping around.

This integration lets you showcase your meeting spaces, ballrooms, and event venues with dynamic visuals that make your proposals more personalized and memorable, keeping your venue top of mind.

What you'll accomplish

Help planners see their event in your space instantly: Virtual tours give planners a realistic sense of layout, flow, and ambiance before they ever visit in person, making it easier for them to picture their event at your venue.

Reduce shopping around: When planners feel confident and connected to your space, they're less likely to continue exploring other options, moving faster toward a booking decision.

Accelerate group bookings: With fewer questions and stronger engagement upfront, planners are more likely to inquire, commit, and book sooner.

Why this works

Meeting planners reviewing SendSites proposals are actively comparing venues and making decisions about where to host their events. When your proposal includes immersive virtual tours, you're giving them a more complete picture of your space than competitors who rely on static images alone.

By helping planners visualize their event in your venue early in the process, you're building confidence and emotional connection, two factors that directly influence booking decisions. The result: planners move faster from consideration to commitment, and your sales team spends less time answering basic space questions and more time closing deals.

What you'll need

• Immersive assets from your Asset Library (3D models, 360° photos, or CGI setups)
• A list of which proposal templates should feature each asset
• Your Customer Success Manager's contact information

How to add virtual tours to your SendSites proposals

Identify the right assets for your proposals

Think about the spaces you typically showcase in your SendSites proposal templates and choose immersive visuals that align with those areas:

• Ballrooms and meeting rooms: Show the full layout and configuration options
• Breakout spaces: Help planners understand flow between sessions
• Ceremony and reception venues: Let them envision their celebration
• Pre-function spaces or outdoor event areas: Showcase the complete event experience

Navigate to your Asset Library and note which assets you want to include in your proposals.

Map assets to specific proposal templates

Identify which proposal templates (by name or team) should feature each immersive asset. For example:

• Your "Corporate Meeting Package" template might feature your boardroom 3D model
• Your "Wedding & Events" template might showcase your ballroom and outdoor ceremony space

Having this mapping clear before you contact your CSM streamlines the setup process.

Contact your Customer Success Manager

Reach out to your CSM with:

• The list of immersive assets you've selected
• Which proposal templates each asset should be added to

Your CSM will submit a formal request to the SendSites team ([e-mail]) on your behalf and copy you for tracking. Once the SendSites team adds your immersive content to the appropriate templates, they'll notify you that the integration is complete.

Choose content that wins proposals

3D Models: Let planners virtually walk through your meeting spaces, understanding how rooms connect and transform for different event types.

360° Photos: Offer highly realistic, detailed views that help planners visualize specific spaces and setup configurations with confidence.

CGI Setups: Show different event layouts and arrangements without staging your room during the photoshoot, helping planners see the possibilities for their specific event.

Ensure your virtual tours load seamlessly

To make sure your virtual tours work smoothly in SendSites without being blocked by network filters, share the list of approved domains with your IT team. One key domain is https://visitme.co, which powers many of your tour links. View the full list of recommended domains.

Need additional help? Contact our support team and we'll be happy to assist you.